Team Account Information

Team Accounts

  • YSASBC will maintain a separate account for each sports team.  It is mandatory that all receipts and expenses be submitted to the YSASBC.  All financial transactions for a team will be accurately recorded in the appropriate team account.
  • A google spreadsheet is updated weekly to reflect the current Team Account balance.  All Team Representatives and Coaches will be given the link for this google spreadsheet at the beginning of the school year.
  • Teams may carry forward a balance to the following school year, not to exceed $2500 and must be spent in that school year.  (i.e. $2500 earned in 23/24, must be spent in 24/25).  The school year runs from July 1 to June 30, annually.

 

REVENUES:  All YS High School sports teams are eligible to raise money for the team, which can then be used to supplement team needs outside of what the district provides.  There are various options available:

  1. Concession Stand
    • YSASBC will designate three scheduling meetings during the year where Teams will sign up to work the concession stands for various sports events.  All teams will be given equal opportunity to sign up for the upcoming season of sports events.  Team Representatives or Team Coach must be present.
    • Teams will be “paid” $50 per volunteer.  The number of volunteers required is as follows: Fall Football – 4; Fall Soccer or Volleyball – 2; Winter Sports – 2; Spring Sports – 2.  “Payment” will be applied as a credit to the appropriate Team account.
    • If the Team selected to work can not cover the event, a 48 hour notice must be given to the President and either the Big Orange Cafe (outside) or the Little Orange Cafe (inside) manager so that a Team replacement can be found.
  2. Fundraiser and Tournament OR Charity Night
    • Each Team may have one fundraiser and one tournament OR one charity night.
    • Refer to the YSASBC Policy & Procedure Manual for additional details on these options.  (This manual can be found on the “Booster Club Forms and Information” page)

EXPENSES: A Team Allocation Request form must be completed for every money request from the Team account.  This form can be found on the “Booster Club Forms and Information” page.  Submit the form, along with receipts to the Booster Club Treasurer or YS Athletic Director.  Forms can be placed in the Booster Club mailbox in the YS High School Office or submitted at the monthly Booster Club meeting.  Each request requires the approval of the YSASBC President, YSASBC Treasurer (to confirm balance in Team account) and the YS Athletic Director.

  1. Acceptable Money Requests
    • Team dinners and/or Team building activities (everyone on team must be invited)
    • Team t-shirts/clothing
    • Team equipment
    • Summer camps/clinics (remember to consider travel expenses)
    • Tournament entry fees
    • End of Season Celebration/Banquet – in excess of team allowance provided by the YSASBC
    • If you have an expense that does not fit in the above items, please reach out to the YSASBC President for discussion.
  2. Expense Limitations
    • Must have appropriate account balance, if not, the Team Allocation form will NOT be approved
    • Senior Gifts – limited to $30 per Senior
    • Coach Gifts (only for those Coaches who are NOT paid by YSSD) – MUST be in the form of a gift card, NOT to exceed $250 per volunteer Coach.